2008 IADDA
Annual Conference
Exhibitor Information
Why Should You Be An Exhibitor?
Conference exhibiting or
sponsorship are ways to showcase your organization’s
technologies, products and services to substance abuse professionals, managers,
staff and decision-makers. Exhibiting
and sponsorship creates exposure for your organization, provides an opportunity
to broaden your contact with substance abuse professionals, allows you to
discuss your message and services face-to-face with these professionals and
assists you in increasing your awareness of new trends and pressing concerns in
the Illinois addictions field.
Expected Attendance- 150-200
Deadlines & Registration
Exhibitor
registrations must be received no later than August 15, 2008. Exhibitors wanting to take advantage of
having their information advertised on the IADDA website prior to the
conference should submit their registration no later than August 1, 2008.
Click here to download a .pdf version (Acrobat) of the exhibitor registration form.
To register as an exhibitor, print out a registration form, fill out your information and mail it with payment (check or money order only) to:
IADDA
937 South Second Street
Cost
The exhibit fee for IADDA members is $550,
and for nonmembers, it’s $850. The
following are included in this cost:
1 draped 6’ table, 1 chair, one (1) complimentary full conference
registration for the booth representative (includes meals, breaks, workshop
attendance and participation in the Awards Reception), an electrical outlet (if
needed), inclusion in conference brochure and advertising on the IADDA web page
(if registration deadlines are met).
The exhibitor fee does not include conference participation for additional people to staff exhibit. Additional exhibitors who want to attend workshops or participate in the meals and Awards Reception must either register for the full conference, individual conference days, or purchase individual meal tickets. See the Conference Brochure section on the Registration Information page for more details.
Meal Tickets
Individual meal tickets may be purchased for
additional exhibitors or guests. Please
contact IADDA at 217.528.7335 ext. 10 for costs and to purchase additional meal
tickets.
Cancellations
Exhibit cancellation requests
must be received at the IADDA office in writing on or before September 2, 2008. No refunds will be issued for cancellations
received after this date. There will be
a $150 processing fee charged for all cancellations, regardless of the
reason. Exhibit/sponsor fees are
non-transferable. Please allow up to
four weeks for your refund to be processed.
Cancellation requests may be faxed to IADDA at 217.528.7340.
Shipping
Materials
If you need to ship materials to the conference, please contact
Exhibit Setup/Dismantling
Exhibit setup
begins at 12:00 (noon) on Tuesday, September 30. Exhibit dismantling is at 2:00 p.m. on Thursday,
October 2.
Exhibit Hours
Exhibits are open for viewing
during all conference activities and there are breaks designated twice each day
for attendees to visit the exhibit hall.
Exhibit hours are from 1:00 p.m. – 5:00 p.m. on Tuesday; 7:00 a.m. – 5:00
p.m. on Wednesday, October 1 and from 7:00 a.m. – 2:00 p.m. on Thursday,
October 2. Exhibitors are asked not to
arrive late or leave early and should plan to have their exhibit on display
throughout the entire conference.
General Exhibitor Information
■ Exhibits will be located in Parlor East/West in
the same vicinity where all breakout sessions will be held. All conference breaks are scheduled to take
place in the Parlor East/West, making it a focal point of activity at the
conference.
■ Exhibit space will be reserved on a first-come, first-served, space available basis. IADDA reserves the right to determine the appropriateness of any company, printed material or product to exhibit at the conference and further reserves the right to reject or cancel any application and/or limit space assigned to any one organization.
■ IADDA makes no representation concerning any exhibitor, nor its products or services, and the admission to the conference of any exhibitor constitutes neither an endorsement, recommendation, nor a representation by IADDA of any exhibitor, or its products or services.
■ IADDA and the Hilton Lisle/Naperville are not responsible for lost or missing items, for the safety of the exhibit from theft, damage by fire, accident, vandalism or other causes, so please do not leave items of value at your booth during the day or overnight.
■ Exhibitors are expected to make their own accommodation arrangements. See the Hotel Information section on the General Information page for more details.
■ Exhibitors are responsible for packing up
their exhibit materials after the conference.
Items left on-site will be discarded by the hotel.
■ By submitting an
Exhibitor Application Form, exhibitors understand that they are responsible for
payment of the exhibit fee. Exhibitors further acknowledge and agree to abide
by the provisions of the General Guidelines and Liability Release and all
policies of the IADDA Annual Conference.
Liability
Release
Exhibitors agree to, at all times, protect, save, hold forever harmless,
and fully indemnify IADDA, its Board, employees and members, and the Hilton
Lisle/Naperville Hotel, its owners and employees, from and against any and all
claims, actions, losses, damages, costs (including reasonable attorney’s fees),
liability charges or expenses arising out of or in conjunction with (1)
person(s) including the exhibitor, its agents, employees, and invitees which
arises out of the negligence of the exhibitor or is in conjunction with the
exhibitor’s occupancy and use of the
exhibition premises or any part thereof, and, further (2) any alleged
violations of any law or ordinance occasioned by the intentional or negligent
actions of the exhibitor, its agents, employees, and invitees, , and (3) any
accident or bodily injury or other occurrence to any person or persons
including the exhibitor, its agents, employees, and invitees which arises from
or out of or by reason of the exhibitor’s occupancy and use of all or part of
the exhibition and conference premises.
IADDA and the Hilton Lisle/Naperville Hotel expressly disclaim any
possible liability for the safety of the exhibitor’s property or exhibit
against robbery, fire, water, accidents of any sort, or injury or damage from
any other cause. The Exhibitor understands
that neither IADDA or the Hilton Lisle/Naperville
Hotel maintains insurance covering the exhibitor’s property, and it is the sole
responsibility of the exhibitor to have such coverage. Should any loss by theft occur, the exhibitor
agrees to report it to the person on duty.
Questions about the IADDA Conference may be directed to