2006 IADDA
Annual Conference
Exhibitor Information
|
1 Step Detect Associates |
Rosecrance Health Network |
Gateway Foundation, Inc. |
|
Soap By Teachers Pet |
|
Chicago, IL |
Why Should You Be An Exhibitor?
Conference exhibiting or sponsorship
are ways to showcase your organization’s technologies, products and services to
substance abuse professionals, managers, staff and decision-makers. Exhibiting and sponsorship creates exposure
for your organization, provides an opportunity to broaden your contact with
substance abuse professionals, allows you to discuss your message and services
face-to-face with these professionals and assists you in increasing your
awareness of new trends and pressing concerns in the Illinois addictions field.
Expected Attendance- 250-300
Deadlines & Registration
Exhibitor
registrations must be received no later than August 15, 2006. Exhibitors wanting to take advantage of
having their information advertised on the IADDA website prior to the
conference should submit their registration no later than August 4, 2006.
Click here to download a .pdf version (Acrobat) of the exhibitor registration form.
Click here to download a .doc version (MS Word) of the exhibitor registration form.
To register as an exhibitor, print out a registration form, fill out your information and mail it with payment (check or money order only) to:
IADDA
937 South Second Street
Cost
The exhibit fee for IADDA members is $500,
and for nonmembers, it’s $800. The
following are included in this cost:
1 draped 6’ table, 1 chair, one (1) complimentary full conference
registration for the booth representative (includes meals, breaks, workshop attendance
and participation in the Awards Reception), an electrical outlet (if needed),
inclusion in conference brochure and advertising on the IADDA web page (if
registration deadlines are met).
The exhibitor fee does not include conference participation for additional people to staff exhibit. Additional exhibitors who want to attend workshops or participate in the meals and Awards Reception must either register for the full conference, individual conference days, or purchase individual meal tickets. See the Conference Brochure section on the Registration Information page for more details.
Meal Tickets
Individual meal tickets may be purchased for
additional exhibitors or guests. Please
contact IADDA at 217.528.7335 ext. 10 for costs and to purchase additional meal
tickets.
Cancellations
Exhibit cancellation requests
must be received at the IADDA office in writing on or before September 8,
2006. No refunds will be issued for
cancellations received after this date.
There will be a $100 processing fee charged for all cancellations,
regardless of the reason.
Exhibit/sponsor fees are non-transferable. Please allow up to four weeks for your refund
to be processed. Cancellation requests
may be faxed to IADDA at 217.528.7340.
Shipping
Materials
If you need to ship materials to the conference, please contact
Exhibit Setup/Dismantling
Exhibit setup
begins at 6:30 a.m. on Monday, September 18.
Conference registration begins at 7:00 a.m. and the Welcome begins at
8:30. Exhibit dismantling is at 2:00
p.m. on Wednesday, September 20.
Exhibit Hours
Exhibits are open for viewing
during all conference activities and there are breaks designated twice each day
for attendees to visit the exhibit hall.
Exhibit hours are from 7:00 a.m. – 5:00 p.m. on Monday and Tuesday,
September 18-19 and from 7:00 a.m. – 2:00 p.m. on Wednesday, September 20. Exhibitors are asked not to arrive late or
leave early and should plan to have their exhibit on display throughout the
entire conference.
General Exhibitor Information
■ Exhibits will be located in the recently
renovated Three Oaks Room just beyond the conference registration area. All conference breaks are scheduled to take
place in the Three Oaks Room, making it a focal point of activity at the conference.
■ Exhibit space will be reserved on a first-come, first-served, space available basis. IADDA reserves the right to determine the appropriateness of any company, printed material or product to exhibit at the conference and further reserves the right to reject or cancel any application and/or limit space assigned to any one organization.
■ IADDA makes no representation concerning any exhibitor, nor its products or services, and the admission to the conference of any exhibitor constitutes neither an endorsement, recommendation, nor a representation by IADDA of any exhibitor, or its products or services.
■ IADDA and the Wyndham Drake are not responsible for lost or missing items, for the safety of the exhibit from theft, damage by fire, accident, vandalism or other causes, so please do not leave items of value at your booth during the day or overnight.
■ Exhibitors are expected to make their own accommodation arrangements. See the Hotel Information section on the General Information page for more details.
■ Exhibitors are responsible for packing up
their exhibit materials after the conference.
Items left on-site will be discarded by the hotel.
■ By submitting an Exhibitor Application
Form, exhibitors understand that they are responsible for payment of the
exhibit fee. Exhibitors further acknowledge and agree to abide by the
provisions of the General Guidelines and Liability Release and all policies of
the IADDA Annual Conference.
Liability
Release
Exhibitors agree to, at all times, protect, save, hold forever harmless,
and fully indemnify IADDA, its Board, employees and members, and the Wyndham
Drake Hotel, its owners and employees, from and against any and all claims,
actions, losses, damages, costs (including reasonable attorney’s fees),
liability charges or expenses arising out of or in conjunction with (1)
person(s) including the exhibitor, its agents, employees, and invitees which
arises out of the negligence of the exhibitor or is in conjunction with the
exhibitor’s occupancy and use of the
exhibition premises or any part thereof, and, further (2) any alleged
violations of any law or ordinance occasioned by the intentional or negligent
actions of the exhibitor, its agents, employees, and invitees, , and (3) any
accident or bodily injury or other occurrence to any person or persons
including the exhibitor, its agents, employees, and invitees which arises from
or out of or by reason of the exhibitor’s occupancy and use of all or part of
the exhibition and conference premises.
IADDA and the Wyndham Drake Hotel expressly disclaim any possible
liability for the safety of the exhibitor’s property or exhibit against
robbery, fire, water, accidents of any sort, or injury or damage from any other
cause. The Exhibitor understands that
neither IADDA or the Wyndham Drake Hotel maintains insurance covering the
exhibitor’s property, and it is the sole responsibility of the exhibitor to
have such coverage. Should any loss by
theft occur, the exhibitor agrees to report it to the person on duty.
Questions about the IADDA Conference may be directed to