General Info   |   Register   |   Exhibitors   |   Sponsors   |   Workshops

Conference Registration Booklet   |   Conference Materials

Join us on September 29, 2009 as we Celebrate the Career of Melody Heaps

 EXHIBITORS 

Why Should You Be An Exhibitor? Conference exhibiting or sponsorship are ways to showcase your organization’s technologies, products and services to substance abuse professionals, managers, staff and decision-makers.Exhibiting and sponsorship creates exposure for your organization, provides an opportunity to broaden your contact with substance abuse professionals, allows you to discuss your message and services face-to-face with these professionals and assists you in increasing your awareness of new trends and pressing concerns in the Illinois addictions field.  

Expected Attendance- 150-200  

Deadlines & Registration Exhibitor registrations must be received no later than September 1, 2009.  Exhibitors wanting to take advantage of having their information advertised on the IADDA website prior to the conference should submit their registration no later than September 15, 2009.  

Click here to download a .pdf version (Acrobat) of the exhibitor registration form.  

To register as an exhibitor, print out a registration form, fill out your information and mail it with payment (check or money order only) to:

IADDA
937 South Second Street
Springfield , Illinois 62704  

Cost - The exhibit fee for IADDA members is $575, and for nonmembers, it’s $875.  The following are included in this cost:  

1 draped 6" table, 1 chair, one (1) complimentary full conference registration for the booth representative (includes meals, breaks, workshop attendance and participation in the Awards Reception), an electrical outlet (if needed), inclusion in conference brochure and advertising on the IADDA web page (if registration deadlines are met).

The exhibitor fee does not include conference participation for additional people to staff exhibit.  Additional exhibitors who want to attend workshops or participate in the meals and dinner must either register for the full conference, individual conference days, or purchase individual meal tickets.

Meal Tickets - Individual meal tickets may be purchased for additional exhibitors or guests.  Please contact IADDA at 217.528.7335 ext. 10 for costs and to purchase additional meal tickets.

Cancellations - Exhibit cancellation requests must be received at the IADDA office in writing on or before September 15 2009.  No refunds will be issued for cancellations received after this date.  There will be a $150 processing fee charged for all cancellations, regardless of the reason.  Exhibit/sponsor fees are non-transferable.  Please allow up to four weeks for your refund to be processed.  Cancellation requests may be faxed to IADDA at 217.528.7340.  

Shipping Materials - If you need to ship materials to the conference, please contact Pel Thomas at IADDA for shipping instructions.  Shipments not pre-paid by sender will not be signed for by Hilton Lisle/Naperville staff.  Exhibitors are also responsible for payment and arrangements for return shipping.  

Exhibit Setup/Dismantling - Exhibit setup begins at 12:00 (noon) on Tuesday, September 29.  Exhibit dismantling is at 2:00 p.m. on Thursday, October 1.  

Exhibit Hours- Exhibits are open for viewing during all conference activities and there are breaks designated twice each day for attendees to visit the exhibit hall.  Exhibit hours are from 1:00 p.m. – 5:00 p.m. on Tuesday; 7:00 a.m. – 5:00 p.m. on Wednesday, September 30 and from 7:00 a.m. – 2:00 p.m. on Thursday, October 1.  Exhibitors are asked not to arrive late or leave early and should plan to have their exhibit on display throughout the entire conference.  

General Exhibitor Information

■    Exhibits will be located in Parlor East/West in the same vicinity where all breakout sessions will be held.  All conference breaks are scheduled to take place in the Parlor East/West, making it a focal point of activity at the conference.

■   Exhibit space will be reserved on a first-come, first-served, space available basis.  IADDA reserves the right to determine the appropriateness of any company, printed material or product to exhibit at the conference and further reserves the right to reject or cancel any application and/or limit space assigned to any one organization.

■   IADDA makes no representation concerning any exhibitor, nor its products or services, and the admission to the conference of any exhibitor constitutes neither an endorsement, recommendation, nor a representation by IADDA of any exhibitor, or its products or services.

■    IADDA and the Hilton Lisle/Naperville are not responsible for lost or missing items, for the safety of the exhibit from theft, damage by fire, accident, vandalism or other causes, so please do not leave items of value at your booth during the day or overnight.

■      Exhibitors are expected to make their own accommodation arrangements.  See the Hotel Information section on the General Information page for more details.

■      Exhibitors are responsible for packing up their exhibit materials after the conference.  Items left on-site will be discarded by the hotel.

■     By submitting an Exhibitor Application Form, exhibitors understand that they are responsible for payment of the exhibit fee. Exhibitors further acknowledge and agree to abide by the provisions of the General Guidelines and Liability Release and all policies of the IADDA Annual Conference.  

Liability Release Exhibitors agree to, at all times, protect, save, hold forever harmless, and fully indemnify IADDA, its Board, employees and members, and the Hilton Lisle/Naperville Hotel, its owners and employees, from and against any and all claims, actions, losses, damages, costs (including reasonable attorney’s fees), liability charges or expenses arising out of or in conjunction with (1) person(s) including the exhibitor, its agents, employees, and invitees which arises out of the negligence of the exhibitor or is in conjunction with the exhibitor’s  occupancy and use of the exhibition premises or any part thereof, and, further (2) any alleged violations of any law or ordinance occasioned by the intentional or negligent actions of the exhibitor, its agents, employees, and invitees, , and (3) any accident or bodily injury or other occurrence to any person or persons including the exhibitor, its agents, employees, and invitees which arises from or out of or by reason of the exhibitor’s occupancy and use of all or part of the exhibition and conference premises.  IADDA and the Hilton Lisle/Naperville Hotel expressly disclaim any possible liability for the safety of the exhibitor’s property or exhibit against robbery, fire, water, accidents of any sort, or injury or damage from any other cause.  The Exhibitor understands that neither IADDA or the Hilton Lisle/Naperville Hotel maintains insurance covering the exhibitor’s property, and it is the sole responsibility of the exhibitor to have such coverage.  Should any loss by theft occur, the exhibitor agrees to report it to the person on duty.   Questions about the IADDA Conference may be directed to Pel Thomas at 217.528.7335 ext. 10 or pthomas@iadda.org.